Warehouse management software your whole team can actually use

Quite simply, a warehouse management system helps you manage your entire warehouse, from tracking where items are moving to and from, acting as a central hub for monitoring all item movements. 

A warehouse management system uses barcode scanners to update stock levels as workers move products through different steps. When new inventory arrives, it’s checked against purchase orders, recorded, and stored. The system also helps manage daily tasks by making picking lists, showing staff where to go, and checking shipments before they leave. This saves time and helps prevent mistakes.

Besides tracking stock, managers can see data around lead time, space usage, and stock accuracy to plan better for expected demand. Some tools, like Digit, connects to other systems like account to keep financial, sales, and production data all up to date.

We can answer this with a question, you get an order come through, it's a big one and you're not sure if you have the inventory to meet the order. So, you need to check your stock levels, but you're not at the warehouse. Wouldn't it be simpler to have access to this information from anywhere?

Cloud-based warehouse software is easier to set up, more flexible, and costs less to start than systems kept on-site. Because it works online, your team can log in from anywhere, which is helpful for businesses with more than one warehouse or remote workers. The system also updates and saves data automatically, so you always have the newest tools without needing extra IT help.

An on-premise warehouse software is best for those who have strict security rules (not to say that cloud-based solutions aren't secure). However, it takes more time, money, and effort to manage. For growing businesses that want to move faster, stay connected, and keep costs down, cloud-based software is often the smarter choice.

The three key features to look out for in warehouse management software are inventory management, order fulfillment tracking, and warehouse operations management. But, for finding the best software, be sure to see if it has all of the following: 

• Real-time stock tracking: A warehouse management system tracks every item across warehouses, bins, and containers. Stock levels update automatically when products are received, moved, or shipped, keeping counts accurate at all times.
• Barcode scanning: Workers can use barcode scanners to receive, move, or pick inventory. This speeds up tasks, removes manual entry, and ensures every movement is recorded correctly.
• Multi-location management: Allows you to manage multiple warehouses and sub-locations from one place. Stock can be tracked across sites, transferred easily, and viewed in one consolidated view.
• Receiving and storage: Goods can be recorded as they arrive, even in partial shipments. Each item can be assigned SKUs, labeled, and linked to supporting documents or images for quick reference.
• Nested inventory: A warehouse management system can show everything contained within a pallet, crate, or box by scanning a single parent barcode, helping teams handle bulk or complex shipments efficiently.
• Batch and lot tracking: Track materials and finished goods by batch or lot, with details like weight, cost, or quantity to maintain full traceability and quality control.
• Document and image upload: Files, certificates, or product photos can be attached directly to inventory records, keeping essential information organized and accessible.
• Picking, packing, and shipping: Supports creating and printing packing slips, bills of lading, and master bills of lading. Staff can locate items quickly and confirm shipments before dispatch.
• Unit of measure conversions: Automatically convert quantities when items are bought, stored, or sold in different units, ensuring consistency across all warehouse operations.
• Purchase order management: A warehouse management system can generate and manage purchase orders directly. If inventory is received without a PO, the system can create one automatically to match incoming goods.
• Stock level monitoring: Set minimum stock levels for each item so it’s easy to see when materials are running low and need replenishing before a shortage occurs.
• Integrated cost tracking: Helps monitor how storage, handling, and movement costs affect overall warehouse and product performance in real time.

Label and document creation: Create, edit, and reprint custom labels for pallets, bins, and individual products to improve identification and reduce errors.

Any size business can use a warehouse management system. But it becomes necessary when your warehouse gets complex, even for small teams. If you have a lot of orders, many SKUs, or more than about 20,000 square feet of space, manual methods start to fail. 

A WMS system is a smart decision to implement when you need to work faster, reduce spending, and make customers happier. It automates receiving, tracking, picking, packing, and shipping, meaning fewer mistakes and on-time orders. It’s great for small and mid-sized businesses with limited staff, growing companies that must scale without adding headcount, and teams with too many pick or pack errors. It also helps ecommerce and multi-channel sellers by keeping stock synced across all locations. 

You get live views of stock to prevent stockouts and overstocking. You can also organize layouts and tasks better as your space and flow get more complex. These gains cut labor costs, speed up work, and raise accuracy. That leads to happier customers.

Inventory management software focuses on the what and how much of stock, giving businesses a high-level view of quantities, costs, and reorder points across all locations. It helps track total stock on hand, forecast demand, and avoid overstocking and stockouts. The goal is to keep accurate counts, manage purchasing workflows, and support decision-making at the company level.

‍

Warehouse management software focuses on where items are kept and how they move around inside a warehouse. It helps with receiving, storing, picking, packing, and shipping, so products move smoothly through every step. A warehouse management system shows exactly where each item is located, makes picking lists for workers, and helps reduce mistakes so orders get sent out faster.

‍

Nowadays, some software, like Digit, gives businesses the best of both worlds. They can use it for inventory management and oversee their warehouse. All this means is that businesses can track purchases, stock levels, and orders all together. They can also see how items are stored, moved, and shipped across different locations. With everything connected in one system, it’s easier to keep control from the moment an order is placed until it’s delivered.